How to create a Recurring Journal Entry on the Tyms Accounting Software

The Recurring Journals feature in Tyms allows you to automate and schedule journal entries that need to be recorded regularly, such as monthly rent, subscriptions, or recurring expenses. By setting up a recurring journal, you can save time and maintain consistency in your accounting processes.

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Step 1: Navigate to the Recurring Journals Section

1. Log in to your Tyms account (https://app.tyms.io/auth/login).
2. Go to the Accounting Module from the module list in the top-left corner of the screen.
3. Select Recurring Journals from the sidebar navigation menu.
4. Click on the New button to create a new recurring journal entry.

Step 2: Set Up Basic Details

1. Currency: Choose the appropriate currency for the entry from the dropdown list.
2. Title: Enter a descriptive title for the journal.
3. Contact: If applicable, select a contact from the dropdown list. (Note: Only contacts saved in your account will appear here.)
4. Journal Number: This number is auto-generated but can be edited if needed.
5. Date: Set the start and end date to define the duration for which the journal will repeat.
6. Schedule: Choose the frequency of the recurring journal:
   • Days: For daily entries.
   • Months: For monthly entries.
   • Years: For yearly entries.
   • After selecting the schedule, specify the interval (e.g., every 30 days, every 3 months, or every 1 year).

Step 3: Set Publishing Status

Note: The Set Publishing Status feature is a recent update to this process.

1. Create Recurring Journals as Published: This checkbox determines the publishing status of the journal entries:
   • If Checked: Journals will automatically have a Published status each time they recur.
   • If Unchecked: Journals will recur as drafts, requiring manual publication.

Step 4: Add Journal Entries and Save

1. Click Add New Line to add items to the journal.
2. For each entry, select the Account and specify whether it’s a Debit or Credit entry. (Note: Each debit must have a corresponding credit.)
3. Optionally, add a brief Description of the transaction.
4. Additional details (e.g., Employee, Branch, Department, Project, Journal Group, Description, or Note) can be added if applicable.
   • (Note: If you want to assign a Journal Group, select one from the dropdown or click Add New Group to create a new group).
5. When you’re finished, click Save.

Managing Recurring Journal Entries with Individual Actions

In the Actions column of the overview table, each entry has a three-dot menu for the following actions:

1. Edit: Modify details of the recurring journal.
2. Pause: Temporarily stop the recurrence without deleting the journal.
3. Duplicate: Create a copy of the recurring journal with the same settings (copies are saved as drafts).
4. Delete: Permanently delete the recurring journal.

Note: To perform these actions, click the three-dot menu next to the journal entry and follow the on-screen instructions.